Annual General Meeting
GENERAL INFORMATION ABOUT AGM
Annual General Meeting, also known as the
AGM, is the main decision-making body of ESN International. All
the official sections of our network are invited to the AGM to
decide about how the network should be run the following year.
The AGM takes usually place at the end
of February-beginning of March and lasts for four days. The program
begins on Thursday evening and the official Meeting is scheduled
for Friday, Saturday and Sunday.
PLACE
All the sections of ESN International are
allowed to apply for organising the AGM. The applicants will present
themselves in the AGM the year before and are then voted by the
sections. The section with most votes is the organiser of the
next AGM. The applicants should keep in mind that all they should
stick to what they promised when applying, if you say that the
participation fee for the AGM will be 125 euros, that's what it
should be in reality too.
ORGANISING COMMITTEE
The members of the chosen section nominate
among themselves an organising committee, the OC. The OC is the
main responsible for the practical organisations of the following
AGM, such as searching for sponsors and applying for grants for
organising the AGM, booking the hotels, meeting places and rooms
for workshops and organising the free time activities and food
for the participants. The OC takes the full financial responsibility
for the AGM.
PLENARY SESSIONS
The International Board is responsible
for the contents of the plenary session. The Board sends the official
meeting documents to the sections one month before the AGM, so
that all the sections will have enough time to get read through
all the things that will be discussed at the AGM. The sections
are as well allowed to propose changes to the statutes and standing
orders. These proposals have to be sent to the Board at least
two months before the AGM.
BOARD
The new International Board meets for the
first time at the AGM. That's when they elect the new Executive
Board and the old Board forwards its tasks to the new Board.
WORKSHOPS
As the AGM is a perfect opportunity to
exchange information between all the sections, a lot of time is
dedicated to different workshops from Local level, National Level
and International Level. The International Board is responsible
for finding the subjects and chairs for the workshops.
MORE ABOUT THE AGM
Check the Standing orders of the AGM here.
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Greetings from Helsinki!
We know you are all anxiously waiting for news of the next AGM and we thought wed let you know
that Yes, we are still here and that Yes, we are keeping very busy with our arrangements for the AGM 2004!
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In case you didnt know, the AGM is held in Helsinki, Finland from
18th to 21st March 2004. ESN-HYY/Helsinki is the organising section, with the help of our fellow sections
here in Finland. More info on the programme etc. of the AGM will be given as soon as possible. Our AGM website is almost ready, we hope to have it up and running in the fall 2003. In the mean time you can check
out our sections web pages for more info on us, Helsinki and Finland, http://www.helsinki.fi/hyy/esn.
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Already at this point we can promise you a brilliant AGM! At the moment we are working on the overall programme, finding sponsors (know any potential ones?) and fretting about 1270 other things! J We are now working on actual work plans, so we can make sure that every aspect of an AGM is covered. In the fall things will probably get more hectic but by then we should have more info for the sections too on the AGM.
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So, all in all, everything is moving along nicely. If you have any questions
concerning the AGM, dont hesitate to ask. Questions on the content of the plenary sessions and the workshops
should also be directed to the Board at board@esn.org.
Have a good one,
Kirsi & Riikka
agm-kirsi@hyy.helsinki.fi
agm-riikka@hyy.helsinki.fi
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Nothing to do? Take a look at some
pictures
from the last AGMs...
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